System and method for proactive auto portability of individual retirement accounts

ABSTRACT

A method performed by one or more processing devices, via one or more networks, for the proactive, without initiation by an owner of a first retirement account, and automatic portability of the first retirement account, comprising: automatically searching databases or sending search requests to one or more record-keepers for a second retirement account owned by the owner; and sending a negative consent notification having a date to the owner of the first retirement account; wherein the negative consent notification advises the owner that unless the owner provides other instructions within a time period from the date, the first retirement account shall be rolled over, in-whole or in-part, into the second retirement account or vice versa.

CROSS REFERENCE TO RELATED APPLICATIONS

The present application is a continuation-in-part (CIP) of U.S. patentapplication Ser. No. 13/543,239 filed Jul. 6, 2012, which claims benefitand priority from U.S. provisional application Ser. No. 61/586,441entitled “AUTOMATIC ROLL-IN SYSTEM”, filed Jan. 13, 2012, thedisclosures of which are hereby incorporated by reference herein intheir entirety for all purposes.

FIELD

The present disclosure is directed to a system and method for proactiveauto portability, including automation of the consolidation and/orroll-overs, of individual retirement accounts.

BACKGROUND

Many employers provide employee benefits, in the form of variousbenefits, plans and programs to their employees as part of their totalcompensation packages. These benefits may include employer administeredor sponsored retirement plans, such as 401(k) plans, profit sharingprograms and other similar plans.

The US retirement system today suffers from a significant lack ofautomation in the millions of largely manual, non-standardizedtransactions that occur in the transfer of consumer retirement accountsbetween former and current employer plans and between former employerplans and individual retirement accounts. In one particularly egregiousexample of the retirement system's inefficiencies, the Economic Growthand Tax Relief Reconciliation Act of 2001 (“EGTRRA”) amended section401(a)(31) of the Internal Revenue Code of 1986 (“the Code”) to requireemployers to cash out benefits greater than $1,000 and up to $5,000 andto transfer these amounts to an individual retirement account/plan(“IRA”) within the meaning of section 7701(a)(31) of the Code. WhenEGTRRA amended section 401(a)(31) of the Code, it also amended section404(c) of ERISA to establish a “safe harbor” which generally relievesretirement plan fiduciaries of responsibility if the automatic transferis made in a manner consistent with the final regulations enacted by theDepartment of Labor (DOL) as published in regulation 2550.404a-2 ofTitle 29 (“the Regulation”). The safe harbor provisions require plansponsors to enter into a written agreement with an IRA provider who willreceive automatic rollover distributions (“AROs”). The written agreementmust limit the form of investments and must describe the investmentgoals and the fees charged to the IRA and allocation of those fees tothe terminated plan participant or to the plan sponsor.

The EGTRRA has contributed to the rapid growth of abandoned/orphanedaccounts in the retirement system, including both Safe Harbor IRAs andabandoned/orphaned 401(k) accounts. The numbers are projected toincrease each year, growing from approximately 7.5 million in 1999 toapproximately 42 million in 2011 and 56 million in 2015. In manyinstances, a consumer will have multiple ‘abandoned/orphaned’ retirementaccounts scattered across multiple retirement plan providers,record-keepers, or IRA providers. The result is a highly inefficientretirement savings process for the consumer, significant administrativeburdens for employer-sponsored retirement plans, an unnecessary largenumber of small retirement accounts administered by plan providers, andsubstantial “leakage” of retirement savings caused by people cashing outof low-balance retirement accounts instead of rolling those accountsinto existing accounts because of the arcane, complex roll-overprocedures currently in place. There are currently no automatedprocesses in place to aid a consumer in consolidating their accounts,again, resulting in a “Hobson's Choice” between undertaking a complexand time-consuming process or simply abandoning, ignoring or cashing outof the retirement account.

The market for Mandatory Distributions/Safe Harbor IRAs (SHIRAs) iscurrently scattered and fractured; there is no dominant provider.Existing providers include: most of the larger definedcontribution/401(k) providers, who are in the business primarily as anaccommodation to their employer/plan sponsor clients where MandatoryDistributions may or may not be a profit center; and an array ofindependent but small scale providers, for which Mandatory Distributionsare a profit center.

Thus, there exists a long-felt, unsolved need in the retirement industryfor an automated roll-in system to provide an organized, orderly andeconomically-efficient movement of individuals' accounts between theirformer employer-sponsored retirement plans or IRAs and their new orexisting employer's retirement plan(s).

A preferred Proactive, Auto Portability Individual Retirement AccountSystem/Method (“PAPIRAS”) includes, but is not limited to, an AutomatedRoll-In System/Method (“ARIS”) of the present disclosure and comprises a“better mousetrap,” employing a proprietary suite of componenttechnologies and processes to achieve an unparalleled level ofautomation—and scalability—to the heretofore largely ignored, manual,expensive and time-consuming transaction of consolidation or rollingabandoned/orphaned retirement accounts or IRAs into an employee'sretirement account under his/her current employer's qualified retirementplan. A preferred PAPIRAS of the present disclosure will routinely,securely, and automatically source, locate and/or consolidate individualretirement accounts for the ultimate benefit of the consumer, whilesimultaneously solving the employer-sponsored plans' administrativeproblems.

A preferred PAPIRAS of the present disclosure will preferably bedesigned to achieve critical mass by targeting for membership entitiesthat control significant volumes of Defined Contribution retirementaccounts such as large plan providers. Member record-keepers will beattracted to a preferred PAPIRAS of the present disclosure because itscore value propositions are appealing from both a public policy andbusiness perspective. Such public policy benefits include: a reductionin cash outs of retirement accounts by individuals by creating anautomatic new ‘path of least resistance’ for transitioning employees'Mandatory Distributions. ‘Do well by doing good’ as American Workers'retirement account balances grow by account aggregation and “StayingInvested” so that member record-keeper firms' business will benefit dueto relief from the aggravation, risk and explicit costs of providing aperpetual stream of low margin, Safe Harbor retirement account services.Assets under management (AUM) will not be significantly reduced but arelikely to increase: Safe Harbor accounts will remain invested in memberrecord-keepers' products even while the expense for administration,servicing and transfer are borne, in-whole or in-part, by PAPIRAS. Overtime, the largest member record-keepers may expect their AUM to grow asan increasing number of accounts are re-cycled from former employersinto existing 401(k) accounts. Member record-keepers margins willimprove as low margin Safe Harbor accounts are reinvested in highermargin 401(k) investment products; member record-keepers that alsoprovide Safe Harbor eligible investment products will receive new assetsunder investment from the mandatory distributions from memberrecord-keepers that do not provide such products. A preferred PAPIRAS ofthe present disclosure will focus on recycling small account balancesinto active 401(k) accounts which will be viewed as beneficial PublicPolicy. It is anticipated that there will be significant interest—andsupport—for PAPIRAS from the several regulatory bodies that oversee theretirement industry given a mission of PAPIRAS will be to “Keep AmericanWorkers Invested in Retirement” as they transition from one employerplan to the next throughout their working lives—or into retirement. Apreferred PAPIRAS of the present disclosure will also be useful tore-unite millions of American workers with their ‘orphaned’ retirementsavings accounts by automatically “recycling” or consolidating them intotheir new employer's retirement plan.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 is a flowchart showing an overview of various aspects of apreferred ARIS of the present disclosure.

FIG. 2 is a flowchart showing a first preferred manner in which memberrecord-keepers interact with a clearinghouse of a preferred ARIS of thepresent disclosure.

FIG. 3 is a flowchart showing a second preferred manner in which memberrecord-keepers interact with a clearinghouse of a preferred ARIS of thepresent disclosure.

FIG. 4 is a flowchart showing a third preferred manner in which memberrecord-keepers interact with a clearinghouse of a preferred ARIS of thepresent disclosure.

FIG. 5 is a flowchart showing a fourth preferred manner in which memberrecord-keepers interact with a clearinghouse of a preferred ARIS of thepresent disclosure.

FIG. 6 is a flowchart of showing additional preferred aspects of apreferred ARIS of the present disclosure.

FIG. 7 is a flowchart showing an overview of various aspects of apreferred PAPIRAS of the present disclosure incorporating a negativeconsent notification.

FIG. 8 is a flowchart showing a Customer Relations Manager (CRM)Application of a preferred PAPIRAS of the present disclosureincorporating a negative consent notification.

FIG. 9 is a flowchart showing SHIRR set-up in a preferred PAPIRAS of thepresent disclosure incorporating a negative consent notification.

FIG. 10 is a flowchart showing a preferred locate and match process in apreferred PAPIRAS of the present disclosure incorporating a negativeconsent notification.

FIG. 11 is a flowchart showing additional aspects of the preferredlocate and match process of FIG. 10 in a preferred PAPIRAS of thepresent disclosure incorporating a negative consent notification.

FIG. 12 is a flowchart showing preferred aspects of Patriot ActVerification procedures in a preferred PAPIRAS of the present disclosureincorporating a negative consent notification.

FIG. 13 is a flowchart showing preferred aspects of money movement in apreferred PAPIRAS of the present disclosure incorporating a negativeconsent notification.

FIG. 14 is a flowchart showing an overview of various aspects of a DataOnly Auto Portability Processing Flow in a preferred PAPIRAS of thepresent disclosure incorporating a negative consent notification.

FIG. 15 is a flowchart showing additional preferred aspects of thepreferred PAPIRAS of FIG. 14.

FIG. 16 is a flowchart showing yet additional preferred aspects of thepreferred PAPIRAS of FIG. 14.

FIG. 17 is a flowchart showing a preferred locate and match process inthe preferred PAPIRAS of FIG. 14.

FIG. 18 is a flowchart showing additional aspects of the preferredlocate and match process in the preferred PAPIRAS of FIG. 14.

FIG. 19 is a flowchart showing preferred aspects of money movement inthe preferred PAPIRAS of FIG. 14.

FIG. 20 is a flowchart showing preferred aspects of Patriot ActVerification procedures in the preferred PAPIRAS of FIG. 14.

FIG. 21 is a flowchart showing additional preferred aspects of moneymovement in the preferred PAPIRAS of FIG. 14.

SUMMARY

All or part of the foregoing can be implemented as a computer programproduct including instructions that are stored on one or morenon-transitory machine-readable storage media, and that are executableon one or more processing devices. All or part of the foregoing can beimplemented as an apparatus, method, or electronic system that caninclude one or more processing devices and memory to store executableinstructions to implement the stated functions.

In a preferred aspect, the present disclosure comprises a methodperformed by one or more processing devices, via one or more networks,for the proactive, without initiation by an owner of a first retirementaccount, and automatic portability of the first retirement account,comprising: automatically searching databases or sending search requeststo one or more record-keepers for a second retirement account owned bythe owner; and sending a negative consent notification having a date tothe owner of the first retirement account; wherein the negative consentnotification advises the owner that unless the owner provides otherinstructions within a time period from the date, the first retirementaccount shall be rolled over, in-whole or in-part, into the secondretirement account or vice versa.

In another preferred aspect, the method of the present disclosurefurther comprises receiving an electronic data record from a firstrecord-keeper of the one or more record-keepers for the first retirementaccount owned by the owner.

In yet another preferred aspect, the method of the present disclosurefurther comprises automatically maintaining an audit trail record in orassociated with said electronic data record for the first retirementaccount; wherein said audit trail record contains historical informationfor each action taken with respect to the first retirement accountand/or its associated electronic data record.

In another preferred aspect of the method of the present disclosure, theaudit trail record contains historical information memorializing thedate, time and/or other details about: the receiving the electronic datarecord from the first record-keeper for the first retirement accountowned by the owner; the automatic searching databases or sending searchrequests to the one or more record-keepers for the second retirementaccount owned by the owner; the sending the dated negative consentnotification to the owner of the first retirement account; wherein thenegative consent notification advises the owner that unless the ownerprovides other instructions within a time period, the first retirementaccount shall be rolled over, in-whole or in-part, into the secondretirement account or vice versa.

In yet another preferred aspect of the method of the present disclosure,the historical information of the audit trail record for the firstretirement account is used as the sole or partial basis for determininga future action to be taken with respect to the first retirementaccount.

In yet another preferred aspect, the method of the present disclosurefurther comprises setting a timer to expire at the end of the timeperiod from the date.

In yet another preferred aspect, the method of the present disclosurefurther comprises sending to a record-keeper of the second account whichmay be the same as the first record-keeper, data and funds of the firstretirement account to be rolled over into the second account upon notreceiving any other instructions from the owner within the time period.

In yet another preferred aspect, the method of the present disclosurefurther comprises receiving an instruction from the owner to opt-out ofany rollovers between the first and second retirement accounts or aninstruction to maintain the first retirement account with the firstrecord-keeper.

In another preferred aspect, the method of the present disclosurefurther comprises flagging the first retirement account in a database toindicate receipt of the owner's instruction to opt-out of any rolloversbetween the first and second retirement accounts or to maintain thefirst retirement account with the first record-keeper.

In yet another preferred aspect, the method of the present disclosurefurther comprises receiving an instruction from the owner to issue acash distribution from the first retirement account.

In another preferred aspect of the method of the present disclosure,first retirement account is Safe Harbor IRA (SHWA) eligible and thesecond retirement account is not SHIRA-eligible.

In another preferred aspect of the method of the present disclosure, thefirst retirement account is not SHIRA-eligible and the second retirementaccount is not SHIRR-eligible.

In another preferred aspect of the method of the present disclosure,first retirement account is SHIRA-eligible and the second retirementaccount is not SHIRA-eligible.

In another preferred aspect of the method of the present disclosure, thefirst retirement account is not SHIRA-eligible and the second retirementaccount is not SHIRA-eligible.

In another preferred aspect of the method of the present disclosure, thenegative consent notification is sent to the owner after finding thesecond retirement account.

In another preferred aspect of the method of the present disclosure, thenegative consent notification is sent to the owner before searching forthe second retirement account.

In another preferred aspect, the method of the present disclosurefurther comprises creating a SHIRA owned by the owner upon not finding asecond retirement account owned by the owner or upon not receiving anyinstructions from the owner; rolling over of the first retirementaccount into the SHIRA owned by the owner; and sending a secondnotification having a date to the owner; wherein the second notificationadvises the owner that unless the owner provides other instructionswithin a time period from the date, the owner's SHIRA shall be rolledover into the second retirement account once found.

In another preferred aspect, the method of the present disclosurefurther comprises repeating periodically the automatically searchingdatabases or sending search requests to the one or more record-keepersincluding the first record-keeper for the second retirement account.

In another preferred aspect, the method of the present disclosurefurther comprises sending to the record-keeper of the second account,data and funds of the owner's SHIRA-eligible account to be rolled overinto the second account upon not receiving any other instructions fromthe owner within the time period and upon finding the second account.

In another preferred aspect, the present disclosure comprises a methodperformed by one or more processing devices, via one or more networks,for the proactive, without initiation by each owner of one of aplurality of first retirement accounts, and automatic portability of thefirst retirement accounts, comprising: automatically searching databasesor sending search requests to one or more record-keepers to determinewhether each owner of one of the plurality of first retirement accountsalso owns a second retirement account; amending an electronic datarecord associated with a respective one of the plurality of firstretirement accounts to indicate either that a respective secondretirement account was or was not found; and sending a negative consentnotification having a date to each owner for which a respective secondretirement account has been found; wherein the negative consentnotification advises the owner that unless the owner provides otherinstructions within a time period from the date, the owner's respectivefirst retirement account shall be rolled over, in-whole or in-part, intothe owner's respective second retirement account or vice versa.

In another preferred aspect of the method of the present disclosure,each of the electronic data records was received from a firstrecord-keeper of the one or more record-keepers.

In another preferred aspect of the method of the present disclosure, theother instructions comprise: (i) having a cash distribution issued fromthe owner's first and/or second retirement account; (ii) have theowner's first retirement account rolled over, in-whole or in-part, intosaid owner's second retirement account or vice versa; or (iii) have theowner's first and/or second retirement accounts maintained as is withouteffecting any cash distribution, rollover or other modification.

In another preferred aspect, the method of the present disclosurefurther comprises receiving instructions from one or more of the ownersto effect one or more of the following actions: (i) a cash distributionissued from the owner's first and/or second retirement account; (ii) arollover, in-whole or in-part, of the owner's first retirement accountinto said owner's second retirement account or vice versa; and/or (iii)maintaining the owner's first and/or second retirement account as iswithout effecting a cash distribution, rollover or other modification.

In another preferred aspect, the method of the present disclosurefurther comprises sending to the first record-keeper the instructionsreceived from the one or more owners.

In another preferred aspect of the method of the present disclosure,each of the plurality of electronic data records received relates to aSHIRA-eligible account.

In yet another preferred aspect of the method of the present disclosure,each of the plurality of electronic data records received relates to anon-SHIRA-eligible account.

In another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a SHIRA-eligibleaccount and each of the respective second retirement accounts is anon-SHWA-eligible account.

In yet another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a non-SHIRA-eligibleaccount and each of the respective second retirement accounts is anon-SHIRA-eligible account.

In another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a SHIRA eligibleaccount and each of the respective second retirement accounts is anon-SHIRA-eligible account.

In another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a non-SHIRA-eligibleaccount and each of the respective second retirement accounts is anon-SHIRA-eligible account.

In another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a SHIRA eligibleaccount and each of the respective second retirement accounts is anon-SHIRA-eligible account.

In yet another preferred aspect of the method of the present disclosure,each of the respective first retirement accounts is a non-SHIRA-eligibleaccount and each of the respective second retirement accounts is anon-SHWA-eligible account.

In another preferred aspect, the method of the present disclosurefurther comprises setting a timer to expire at the end of the timeperiod from the date.

In yet another preferred aspect, the method of the present disclosurefurther comprises sending to the first record-keeper, an updated fileidentifying each owner who has not provided instructions as of the endof the time period extending from the date and account information foreach such owner's respective second retirement account.

In another preferred aspect, the method of the present disclosurefurther comprises setting a timer to expire at the end of the timeperiod from the date.

In yet another preferred aspect, the method of the present disclosurefurther comprises sending to the first record-keeper, an updated fileidentifying each owner who has not provided instructions as of the endof the time period extending from the date and account information foreach such owner's respective second retirement.

In another preferred aspect, the present disclosure comprises a systemfor the proactive, without initiation by an owner of a first retirementaccount, and automatic portability of the first retirement account,comprising: one or more processing devices; and one or moremachine-readable media configured to store instructions that areexecutable by the one or more processing devices to perform operationscomprising: automatically searching databases or sending search requeststo one or more record-keepers for a second retirement account owned bythe owner; amending an electronic data record associated with the firstretirement account to indicate either that the second retirement accountwas or was not found; sending a negative consent notification having adate to the owner; wherein the negative consent notification advises theowner that unless the owner provides other instructions within a timeperiod from the date, the first retirement account shall be rolled over,in-whole or in-part, into the second retirement account or vice versa;automatically maintaining an audit trail record in or associated withsaid electronic data record for the first retirement account; whereinsaid audit trail record contains historical information for each actiontaken with respect to the first retirement account and/or its associatedelectronic data record; and using the historical information of theaudit trail record for the first retirement account as the sole orpartial basis for determining a future action to be taken with respectto the first retirement account.

The details of one or more implementations are set forth in theaccompanying drawings and the description below. Other features will beapparent from the description and drawings, and from the claims.

DETAILED DESCRIPTION

In the following detailed description, reference is made to theaccompanying examples and figures that form a part hereof, and in whichis shown, by way of illustration, specific embodiments in which theinventive subject matter may be practiced. These embodiments aredescribed in sufficient detail to enable those skilled in the art topractice them, and it is to be understood that other embodiments may beutilized and that structural or logical changes may be made withoutdeparting from the scope of the disclosed subject matter. Suchembodiments of the disclosed subject matter may be referred to,individually and/or collectively, herein by the term “disclosure” merelyfor convenience and without intending to voluntarily limit the scope ofthis application to any single disclosure or concept if more than one isin fact disclosed.

Implementations of the subject matter and the functional operationsdescribed in this specification can be implemented in digital electroniccircuitry, in tangibly-embodied computer software or firmware, incomputer hardware, including the structures disclosed in thisspecification and their structural equivalents, or in combinations ofone or more of them. Implementations of the subject matter described inthis specification can be implemented as one or more computer programs,i.e., one or more modules of computer program instructions encoded on atangible program carrier for execution by, or to control the operationof, a processing device. Alternatively or in addition, the programinstructions can be encoded on a propagated signal that is anartificially generated signal, e.g., a machine-generated electrical,optical, or electromagnetic signal that is generated to encode data fortransmission to suitable receiver apparatus for execution by aprocessing device. The machine-readable medium can be a machine-readablestorage device, a machine-readable storage substrate, a random or serialaccess memory device, or a combination of one or more of them.

The term “processing device” encompasses all kinds of apparatus,devices, and machines for processing data, including by way of example aprogrammable processor, a computer, a computing system or multipleprocessors or computers. The processing device can include specialpurpose logic circuitry, e.g., an FPGA (field programmable gate array)or an ASIC (application-specific integrated circuit). The processingdevice can also include, in addition to hardware, code that creates anexecution environment for the computer program in question, e.g., codethat constitutes processor firmware, a protocol stack, a databasemanagement system, an operating system, or a combination of one or moreof them.

A computer program (which may also be referred to as a program,software, a software application, a script, or code) can be written inany form of programming language, including compiled or interpretedlanguages, or declarative or procedural languages, and it can bedeployed in any form, including as a stand-alone program or as a module,component, subroutine, or other unit suitable for use in a computingenvironment. A computer program may, but need not, correspond to a filein a file system. A program can be stored in a portion of a file thatholds other programs or data (e.g., one or more scripts stored in amarkup language document), in a single file dedicated to the program inquestion, or in multiple coordinated files (e.g., files that store oneor more modules, sub-programs, or portions of code). A computer programcan be deployed to be executed on one computer or on multiple computersthat are located at one site or distributed across multiple sites andinterconnected by a communication network.

The processes and logic flows described in this specification can beperformed by one or more programmable computers executing one or morecomputer programs to perform functions by operating on input data andgenerating output. The processes and logic flows can also be performedby, and apparatus can also be implemented as, special purpose logiccircuitry, e.g., an FPGA (field programmable gate array) or an ASIC(application-specific integrated circuit).

Computers suitable for the execution of a computer program include, byway of example, general or special purpose microprocessors or both, orany other kind of central processing unit. Generally, a centralprocessing unit will receive instructions and data from a read-onlymemory or a random access memory or both. The essential elements of acomputer are a central processing unit for performing or executinginstructions and one or more memory devices for storing instructions anddata. Generally, a computer will also include, or be operatively coupledto receive data from or transfer data to, or both, one or more massstorage devices for storing data, e.g., magnetic, magneto-optical disks,or optical disks. However, a computer need not have such devices.Moreover, a computer can be embedded in another device, e.g., a mobiletelephone, a personal digital assistant (PDA), a mobile audio or videoplayer, a game console, a Global Positioning System (GPS) receiver, or aportable storage device (e.g., a universal serial bus (USB) flashdrive), to name just a few.

Computer-readable media suitable for storing computer programinstructions and data include all foul's of non-volatile memory, mediaand memory devices, including by way of example semiconductor memorydevices, e.g., EPROM, EEPROM, and flash memory devices; magnetic disks,e.g., internal hard disks or removable disks; magneto-optical disks; andCD-ROM and DVD-ROM disks. The processor and the memory can besupplemented by, or incorporated in, special purpose logic circuitry.

To provide for interaction with a user, implementations of the subjectmatter described in this specification can be implemented on a computerhaving a display device, e.g., a CRT (cathode ray tube) or LCD (liquidcrystal display) monitor, for displaying data to the user and a keyboardand a pointing device, e.g., a mouse or a trackball, by which the usercan provide input to the computer. Other kinds of devices can be used toprovide for interaction with a user as well; for example, feedbackprovided to the user can be any form of sensory feedback, e.g., visualfeedback, auditory feedback, or tactile feedback; and input from theuser can be received in any form, including acoustic, speech, or tactileinput. In addition, a computer can interact with a user by sendingdocuments to and receiving documents from a device that is used by theuser; for example, by sending web pages to a web browser on a user'sclient device in response to requests received from the web browser.

Implementations of the subject matter described in this specificationcan be implemented in a computing system that includes a back-endcomponent, e.g., as a data server, or that includes a middlewarecomponent, e.g., an application server, or that includes a front-endcomponent, e.g., a client computer having a graphical user interface ora Web browser through which a user can interact with an implementationof the subject matter described in this specification, or anycombination of one or more such back-end, middleware, or front-endcomponents. The components of the system can be interconnected by anyform or medium of digital data communication, e.g., a communicationnetwork. Examples of communication networks include a local area network(LAN) and a wide area network (WAN), e.g., the Internet.

The computing system can include clients and servers. A client andserver are generally remote from each other and typically interactthrough a communication network. The relationship of client and serverarises by virtue of computer programs running on the respectivecomputers and having a client-server relationship to each other.

While this specification contains many specific implementation details,these should not be construed as limitations on the scope of any of whatmay be claimed, but rather as descriptions of features that may bespecific to particular implementations. Certain features that aredescribed in this specification in the context of separateimplementations can also be implemented in combination in a singleimplementation. Conversely, various features that are described in thecontext of a single implementation can also be implemented in multipleimplementations separately or in any suitable subcombination. Moreover,although features may be described above as acting in certaincombinations and even initially claimed as such, one or more featuresfrom a claimed combination can in some cases be excised from thecombination, and the claimed combination may be directed to asubcombination or variation of a subcombination.

Similarly, while operations are depicted in the drawings in a particularorder, this should not be understood as requiring that such operationsbe performed in the particular order shown or in sequential order, orthat all illustrated operations be performed, to achieve desirableresults. In certain circumstances, multitasking and parallel processingmay be advantageous. Moreover, the separation of various systemcomponents in the implementations described above should not beunderstood as requiring such separation in all implementations, and itshould be understood that the described program components and systemscan generally be integrated together in a single software product orpackaged into multiple software products.

FIG. 1 illustrates a preferred ARIS of the present disclosure designatedgenerally by the reference numeral 1, in block diagram form.

In a preferred embodiment, ARIS and steps performed therein or therebycomprises a clearinghouse 2 for retirement accounts owned by a pluralityof individuals and administered and/or maintained by a plurality ofrecord-keepers 3 such as retirement plan sponsors, employers, thirdparty retirement plan administrators, investment advisory firms and/orbrokerage firms, that may or may not be members of the clearinghouse 2.FIG. 1 provides an overview of the primary ways in which memberrecord-keepers 3 communicate or interact with clearinghouse 2,preferably via one or more network connections 4 over one or morenetworks, such as the Internet (not shown).

The primary and preferable interaction scenarios between memberrecord-keepers 3 and clearinghouse 2 are labeled A, B, C and D in FIG.1; each of which is shown in more detail in FIGS. 2-5, respectively.

Regarding Scenario “A”, at step 10, for example, a member record-keeper3 opens a new retirement account 5, such as a 401(k) account, an IRA, a403(b) account, a 457 account, a 401(a) account, or a profit sharingaccount for an account owner 6, verifies that account owner 6 is aparticipant in a qualified plan, also that such plan accepts roll-incontributions and that the account owner/participant/employee 6 iseligible to have roll-ins into his/her account 5.

At step 11, member record-keeper 3 “Pings” or sends an electriccommunication over a network connection 4 to clearinghouse 2 wherein thecommunication comprises: identification information for account owner 6,such as social security number, account number, last name, first nameand date of birth (“DOB”). Clearinghouse 2 accepts the “ping” or webservice communication call at 12; searches its internal database orinventory of accounts at 13 for one or more accounts 7, such asretirement accounts, owned by the same account owner 6. If no otheraccounts 7 owned by owner 6 are found, at 14 clearinghouse 2 sends a “nomatch” communication back to member record-keeper 3 via networkconnection 4. If one or more other accounts 7 owned by owner 6 is/arefound, at 15 clearinghouse 2 creates a “PMID” identification number 16and sends such PMID identification number 16 to Record keeper 3 vianetwork connection 4 at 17. Clearinghouse 2 then creates and/or preparesany required distributions, notices and/or forms at 18 necessary toeffect a qualified roll-in of the one or more other found accounts 7owned by the account owner 6 into account 5. Meanwhile, memberrecord-keeper 3 receives either the “no match” communication 14 or PMIDnumber 16 and at 19 processes such communications by either moving on,at 20, to process an account for the next account owner/participant orby storing in a memory the PMID number 16 in association with all dataand funds for account 5.

Clearinghouse 2 liquidates the one or more other accounts 7 which likelycomprise IRAs at 22 and sends the liquidated funds and all requiredroll-in forms at 23 to member record-keeper 3 via network connection 4.At 24, member record-keeper 3 receives such funds and required roll-informs and sends a confirmation of such receipt to clearinghouse 2 vianetwork connection 4. At 25, clearinghouse 2 receives such confirmationand stores the same along with the PMID number 16 for the other account7 and sends a confirmation notice to the account owner/plan participant6. At 26, member record-keeper 3 receives funds from the other account 7for rolling into account 5 and sends confirmation of receipt of funds toclearinghouse 2 via network connection 4.

As shown in FIGS. 1 and 3, in Scenario “B” member record-keeper 3processes many new plan participant accounts at once, for example, whenopening a plurality of new accounts for a new client's employeesparticipating in a qualified retirement plan administrated by memberrecord-keeper 3. Thus, at 30, member record-keeper 3 opens a pluralityof new accounts 31, verifies that under the plan rules that each accountowner 32 is an employee in the qualified retirement plan; that such planallows for roll-in contributions and that the account owner/employee 32is eligible to have roll-in contributions made to his/her account 31.

Member record-keeper 3, at 33, creates an FTP file 34 containing theparticulars for all the new accounts 31, such as social security number,last name, first name and date of birth for each account owner 32 thatowns one or more of the plurality of accounts 31 to send toclearinghouse 2 via file transfer protocol (FTP) at 35 via a networkconnection 4, such as over the Internet. At 36, clearinghouse 2electronically searches its database or inventory of accounts, as wellas sends search requests, either individually or in batch via FTP filesas described below to other member record-keepers 3 of clearinghouse 2,for other accounts 39 owned by each respective owner 32 of one of theplurality of accounts 31 in FTP file 34. For each of the plurality ofaccounts 31 where no matching account has been found, such accounts 31are flagged at 37 in the FTP file with a “no match” flag while at 38 aPMID number 16 is created and stored for each other account 39 foundthat matches one of the plurality of accounts 31 in FTP file 34. ThePMID number 16 is stored in FTP file 34 a in association with itsrespective matching account 31 owned by same owner 32. After FTP file 34a has been completed for each of the plurality of accounts 31 byassociating/storing a “no match” flag or a PMID number 16 with eachaccount 31 therein, FTP file 34 a is sent back to member record-keeper 3by file transfer protocol via network connection 4 at 40.

Member record-keeper 3, at 41, determines and/or reviews whether or nota matching account 39 was found by clearinghouse 2 for each of theplurality of accounts 31. Those accounts 31 for which no other matchingaccounts 39 were found are parked, at 42, by member record-keeper 3 andno further action is taken for the time being with respect to theseunmatched accounts, except that they may be periodically included in FTPfiles, sent to the clearinghouse 2 as the basis of future searches formatching accounts. At 43, member record-keeper 3 stores the unique PMIDnumber 16 for each account 31 in association with that account and willmark all data and funds associated therewith, with that respective PMIDnumber as well. Meanwhile, at 44, clearinghouse 2 creates and/orprepares any required distributions, notices and/or forms under thequalified retirement plan rules, necessary to effect a qualified roll-inof the one or more other matching accounts 39 into one of the pluralityof accounts 31. Matching accounts 39 to one of the plurality of accounts31 are those owned by the same employee/plan participant 32.Clearinghouse 2 liquidates each of the matching accounts 39 which likelycomprise IRA accounts at 45 and sends the liquidated funds and allrequired roll-in forms, preferably in a batch process, at 46 to memberrecord-keeper 3 via network connection 4. At 47, member record-keeper 3receives such funds and required roll-in forms to roll-in the funds fromeach matching account 39 to its respective account 31 and sends aconfirmation of such receipt to clearinghouse 2 via network connection4. At 48, clearinghouse 2 receives that confirmation and stores the samealong with the PMID numbers 16 for each account 39 and sends aconfirmation notice of the roll-in to each respective accountowner/employee 32.

Referring now to FIGS. 1 and 4, Scenario “C” exemplifies the manner inwhich clearinghouse 2 can assist member record-keepers 3 in creating,funding and/or processing AROs and ultimately matching AROs 50 up withother matching accounts, preferably retirement accounts and mostpreferably a retirement plan account owned by an individual owner orretirement plan participant into which contributions from an employee'swages/salary are still being made. At 52, clearinghouse 2 accepts anaccount data file and funds for an ARO account 50 for account owner 6;performs a data scrub to examine the account data file for competencyand rejects any such records not in compliance and returns the same tomember record-keeper 3; the clearinghouse 2 may also send the accountdata record out to a verification service to verify the informationtherein and the identity or account owner 6. At 54, clearinghouse 2opens a new IRA account in name of account owner 6 then pings, at 56,all of the member record-keepers 3, including the member record-keeper 3from whom clearinghouse 2 received the account data record, and sendsthe account owners social security number (SSAN), last name, first nameand date of birth. The member record-keepers 3, at 53, each accept theping or web service call from clearinghouse 2 and each searches itsinternal records for a matching account 51 defined as an account ownedby the same individual that owns the ARO 50 in question.

Clearinghouse 2 also mails any required notifications out to the accountowner 6 and sets an automated timer to stipulate the period of time thatthe account owner 6 has to take action before the ARO 50 isautomatically rolled into an IRA 55, such as a “Safe Harbor” accountunder Section 401(a)(31) of the Internal Revenue Service Code of 1986 asamended by the EGTRRA. If no matching account 51 is found by a memberrecord-keeper 3 for account 55 owned by owner 6, at 59, that memberrecord-keeper 3 sends a “no match” notice back to clearinghouse 2. At60, clearinghouse 2 determines whether a matching account 51 has beenfound after receiving feedback from each of the member record-keepers 3.If no matching account 51 is found, clearinghouse 2 at 61 moves on toprocess an ARO 50 owned by another account owner. Periodically,clearinghouse 2 will again send search requests out for matchingretirement accounts owned by account owner 6 to match up with IRAaccount 55. If a matching account 51 is found by a member record-keeper3 at 57, the member record-keeper 3 at 62 sends the account number anddate of hire of the participant/account owner 6 to clearinghouse 2 vianetwork connection 4. Clearinghouse 2, at 60, determines that a matchingaccount had been found and at 63 validates the latest date of hire andstores the participant account number in association with IRA 55 inplace of any PMID number and further creates all required distributionand roll-in forms necessary to effect a qualified roll-in of IRA 55 intomatching account 51.

At 64, clearinghouse 2 liquidates IRA 55 and sends, at 65, those fundsand all required roll-in forms (which preferably comprise electronicforms) to member record-keeper 3 via network connection 4. At 66, memberrecord-keeper 3 receives the funds to be rolled into matching account 51and forms for the same, which preferably, is a retirement accountcomprising a 401(k) account or a profit sharing account under aqualified retirement plan administered by member record-keeper 3 and thecontribution of funds from account 55 into such retirement account 51constitutes a qualified rollover pursuant to all applicable rules andregulations. Further at 66, member record-keeper 3 sends a confirmationof the receipt of the funds and roll-in forms to clearinghouse 2 vianetwork connection 4. Clearinghouse 2 receives the same at 67, storesthe confirmation in its data record for IRA account 55 and sends anotification of the automatic rollover transaction toparticipant/account owner 6.

Turning to FIGS. 1 and 5, Scenario “D” is illustrated whereinclearinghouse 2 receives at 70 a plurality of data records for aplurality of AROs 50 along with the monies/funds in aggregate to coverthe individual amount for each ARO 50; clearinghouse 2 performs a datascrub and review of the data record for each ARO 50 and returns tomember record-keeper 3 any data records and funds that are not incompliance with all applicable rules and regulations. Clearinghouse 2also sends all required notifications to each account owner/participant6 who owns one of the plurality or ARO accounts 50. Clearinghouse 2 thensets the requisite timer for each of the plurality of AROs 50 tostipulate the time when each owner 6 must give instructions with respectto its account 50 before it is rolled into an account, such as an IRAaccount held in a repository 100 of the clearinghouse 2.

At 72, clearinghouse 2, after the requisite time period has passedwithout receipt of instructions from the account owner 6 for each ARO50, either opens a new retirement account, such as an IRA 55, orconsolidates the funds for each ARO 50 into a pre-existing accountcommonly owned by the respective owner 6 held in the repository 100 ofclearinghouse 2. At 73, clearinghouse 2 creates an FTP file 74containing the particulars including social security number, last name,first name and date of birth for each of the IRA/pre-existing accounts55 for which matching accounts 75 will be sought from among all memberrecord-keepers 3, and sends such FTP file 74 via network connection 4 toone or more of, and preferably all of the member record-keepers 3,wherein each member record-keeper 3 receives FTP File 74 and searchesits account databases and/or inventories at 76 for matching accounts 75.At 77, each member record-keeper 3 determines whether one or morematching accounts 75 have been found for each IRA/pre-existing account55 in FTP file 74. For each of the plurality of IRA/pre-existingaccounts 55 for which no matching account is found, such accounts areflagged, at 78, with a “no match” flag while at 79 the FTP file 74 isupdated by associating/storing the participant account number and dateof hire of each matching account 75 found with its respectiveIRA/pre-existing account 55 to create FTP file 74 a. After FTP file 74 ahas been completed at 80 for each of the plurality of IRA/pre-existingaccounts 55 by associating/storing therein a “no match” flag orparticipant account number and date of hire information with eachaccount 55 therein, FTP file 74 a is sent back to clearinghouse 2 vianetwork connection 4. Clearinghouse 2 processes FTP file 74 a at 81 anddetermines at 82 whether a matching account 75 was found or not for eachIRA/pre-existing account 55. At 83, those IRA/pre-existing accounts 55for which no matching accounts 75 were found are parked and no furtheraction is taken with respect to these accounts, except that they aremaintained in the repository 100 of accounts in the clearinghouse 2 andmay be again included periodically in FTP files sent out to memberrecord-keepers 3 in search of matching files therefore.

At 84, clearinghouse 2 determines that matching accounts have been foundfor a number of the IRA accounts 55 and with respect to each matchingaccount from FTP file 74 a, validates the date of hire information foreach account owner 6 and stores the participant account number inassociation with its respective IRA 55 in place of any PMID number andfurther creates all required internal and external (as required by theparticular qualified plan) documents and forms required to effect aqualified rollover of each IRA account 55 into its matching account 75.At 85, clearinghouse 2 liquidates each IRA 55 for which a matchingaccount has been found and at 86 sends an aggregate of funds to fund allrollovers to be effected by a given member record-keeper 3, as well asthe required forms (preferably electronic forms) for each such qualifiedrollover to each respective member record-keeper 3 preferably viainternet connection 4.

At 87, member record-keeper 3 receives the funds and forms to effect therespective qualified rollover transactions into the matching accounts75, preferably which comprise a 401(k) account, an IRA account, a 403(b)account, 457 account, a 401(a) account or a profit sharing retirementaccount under a qualified retirement plan being administered by memberrecord-keeper 3 and in which the account owner/participant 6 iscurrently a participant in. Member record-keeper 3 then sends aconfirmation of its receipt of the funds and rollover forms toclearinghouse 2, via network connection 4, which stores, at 88, suchconfirmation information in association with its data record for each“matched” account 55 and sends a notice to each affected owner 6 whoseaccount has been automatically rolled over into another one of his orher accounts.

As shown in FIG. 6, preferred functions of the technology, componentsand processes of ARIS of the present disclosure driven by a preferredRules & Transaction Engine, include:

Function 1: Receive Consumer Data Record.

Source record-keeper member 3 initiates a file transfer to using TCP/IP(internet) and PGP security protocol to pass consumer data records tothe ARIS 1 consumer record database (server). These transfers willhappen on a regular basis from all record-keeper members 3 to the ARIS1.

Function 2: Data Scrub:

The ARIS 1 clearinghouse 2 examines the consumer data record on theserver for completeness and rejects any records not in compliance withapplicable rules, regulations in the rules and transaction engine. Therules & transaction engine application then batches the good recordstogether in a new file and transmits the file to a data verificationservice (i.e. LexisNexis, Experian, NCOA (National Change of Address) toverify address, social security and name match, etc. Bad records areautomatically returned to the source (member record-keeper 3) forcorrection/quality control.

Function 3: Schedule & Execute Required Notification.

The verified consumer data Record will be mailed merged using aproprietary application into a consumer notification letter, asscheduled by the rules & transaction engine application of clearinghouse2. There are a number of different types of letters based on the accountbalance of a consumer's retirement account and the provisions particularto each retirement plan. If the consumer falls into the MandatoryDistribution category, then the IRS notification (402f) will be includedwith the letter, along with a Safe Harbor IRA product description, andthe notification that an electronic search will be done by the ARIS 1rules & transaction engine application of the accounts held by otherrecord-keeper members 3 to determine whether any of the record-keepermembers 3 hold an active 401(k) or IRA account that the consumerretirement account is eligible to be rolled into. In the instance of aMandatory Distribution, an automated “timer” will be initiated tostipulate the period of time that the consumer or account owner has totake action before the account is automatically rolled into a consumerretirement account, such as an IRA, held by the ARIS 1 accountrepository 100. The ARIS 1 rules & transaction engine application willrecord and store a unique “timer” as specified by each plan sponsormember's 3 retirement plan provisions.

For larger balance consumer retirement accounts, the same search will beperformed, and if found, (see Function 4) the ARIS 1 rules & transactionengine application will schedule and execute a letter to be mailed tothe account owner asking if they want to consolidate their inactiveaccount into their active account. The active account could also be anexisting IRA.

Function 4: Search & Locate (PING):

Initial Identification:

A ‘Ping’ or web service call (A Web service call which is a softwaresystem designed to support interoperable machine-to-machine interactionover a network. It has an interface described in a machine-processableformat, specifically Web Services Description Language, known by theacronym WSDL. Other systems interact with the Web service in a mannerprescribed by its description using SOAP messages, typically conveyedusing HTTP with an XML serialization in conjunction with otherWeb-related standards.) will be sent as scheduled by the rules &transaction engine application to all record-keeper members 3, inseries, to determine whether the Consumer has an account at arecord-keeper member 3. Social Security Number will be used for theinitial identification and record match. If a record match is found,then Function 5 will occur.

Function 5: Matching Record Found:

a. Determine Consumer Status—Record keeper members 3 will return an“Active” or “Inactive” status code for each Matching Recordb. If Active:i. ARIS system 1 performs a Secure Identification Protocol: A number ofdata elements are used to make certain that the correct consumer recordfor a retirement account has been found. These data elements arecustomizable for each record-keeper member 3. For example: a firstrecord-keeper members 3 requires validation of: social security number,first and last name, city and state of home address. Anotherrecord-keeper member 3 requires validation of: social security number,first and last name, street address, and zip code. Yet anotherrecord-keeper member 3 requires validation of: social security number,first and last name, birth date. The ARIS system/application 1 passesonly those validation data elements required by each record-keepermember 3, through the web service call.ii. If the Secure Identification Protocol is confirmed, the destinationrecord-keeper member 3 will return the account number needed for theaccount transfer, as well as all information needed to complete therequired roll-in forms. iii. The ARIS 1 rules & transaction engineapplication creates the necessary data records—or completes the hardcopy forms—to pass back to the source record-keeper member 3 toliquidate the current account and forward the money to the ARIS lock box(electronic or physical). The ARIS 1 rules & transaction engineapplication will monitor activity in the ARIS lock box to determine whenmoney has been deposited for each Consumer account. The ARIS 1 rules &transaction engine application will then complete the transaction bycausing the money to be moved to the destination record-keeper member 3account, and will track, record, and reconcile the movement of theaccount and money from the ARIS 1 physical or electronic lock box to thedestination record-keeper member 3.

Function 6: Matching Consumer Record not Found:

Mandatory Distributions: The ARIS 1 rules & transaction engineapplication creates an IRA in the ARIS 1 account repository 100 andschedules recurring Pings or messages to continue to search for andlocate consumer retirement accounts in destination record-keepermembers' 3 systems and will repeat the search and locate Function 4above until a matching consumer retirement account is found in a systemof a record-keeper member 3. Preferably, the ARIS 1 account repository100 will hold all consumer retirement accounts while they remain insearch & locate status, performing normal and customary qualifiedretirement account services for all consumer retirement accounts.

b) Voluntary Distributions: The ARIS 1 application will schedule andsend out periodic communications to account owners to solicit theirinterest in receiving services of ARIS 1.

System/Method for Proactive Auto Portability of Individual RetirementAccounts Based Upon Negative Consent

A preferred computer implemented method of the present disclosure,carried out over one or more networks, for the proactive, withoutinitiation by an owner of a first retirement account, and automaticportability of the first retirement account is shown in FIG. 7 in blockdiagram form and referred to generally as PAPIRAS 101. In this preferredembodiment, designated as a “standard auto portability” method where arecord-keeper has predetermined that it will, using a “negative consentnotification” automatically consolidate another retirement account ownedby the participant with the first retirement account held by therecord-keeper, subject to any other instructions received by theparticipant/owner of the accounts. In this case, the other retirementaccount may also be maintained by the record-keeper or anotherrecord-keeper. Additionally, the consolidation may flow either way wherethe first retirement account is rolled into the other retirement accountor vice versa, depending upon the type of retirement accounts involved.

At 102, a plan sponsor contracts with Retirement Clearing House (RCH)112 and notifies a record-keeper, which is a member of or otherwise hasa contractual relationship with RCH 112, to send data to RCH 112regarding individual retirement accounts.

At 104, the record-keeper's file is extracted and uploaded. Such filetypically contains company information for the record-keeper, planinformation for the retirement plan and participant information for theparticipants in the retirement plan. Company information 106, planinformation including requirements and particulars for auto portabilityand notification timers 108, and participant information 110 are storedin the RCH database 114 which is accessed by the RCH main system 112(RCH 112). Preferably, each time RCH 112 takes an action with respect toa data file for any individual retirement account or other account, RCH112 creates and maintains an audit trail as part of or in associationwith each such data file. Such an action could include, withoutlimitation, searching databases of PAPIRAS 101 for other commonly ownedaccount(s); sending search requests to record-keepers to search forother commonly owned account(s); sending notices including negativeconsent notices to the owner of the individual retirement account;receipt of instructions from the owner of the individual retirementaccount such as for making a distribution or for opting-out of anautomatic roll-over program; and/or making a partial or completedistribution between the individual retirement account associated withsuch data file and other commonly owned account(s). Preferably, PAPIRAS101 and RCH 112 may routinely use the updated audit trail of each datafile as the sole or partial basis to determine future actions to betaken with respect to the associated individual retirement account orother account, such as when and where (such as internally or with otherrecord-keepers) to conduct future searches for other commonly ownedaccount(s).

At 116, RCH 112 performs a data scrub on the participant information byexamining these records for completeness and seeks to rehabilitate anyrecords not in compliance with applicable rules and regulations. Forinstance, at 118, RCH 112 may transmit data to or otherwise perform asearch on the National Change Of Address (NCOA) service to verifyparticipant's address. If it is determined at 120 that an undeliverableaddress exists for a given participant, further searching onverification services may be employed such as Experian phone and addresssearch at 122, metro net address verification at 124 or EDA phone numberverification at 126.

For each verified address at 120, notification letters are sent to eachplan participant at 128 by RCH 112 which explain the role of RCH 112 andsetting forth that the participants retirement account will beautomatically rolled over into a safe harbor IRA (SHIRA) with RCH 112 ifthe participant does not take action within a certain time period,generally 60 days. Also included in the notification is an IRS 402(f)notice as described herein. At 134, all notifications returned as beingaddressed to a undeliverable address will be flagged in the database 114for each such account indicating a bad address. If no contact isreceived from participants having an undeliverable address, further lostand missing participant searches may be done.

FIG. 8 illustrates the procedure of RCH 112 when a participant calls inresponse to the notification sent at 128. Generally, CRM application 182of system 112, which optionally may place a web service call torecord-keeper database 114 with updated information, is used to verifythe participant data and whether or not the participant has elected toopt out of the auto portability system that is RCH 112. The CRMapplication 182 also helps owner/participant to understand the optionsavailable and to complete required forms to execute the participant'sselection that is either to consolidate to another account, cash out oropen a new IRA, etc. At 181, if a wet signature is required, thecompleted distribution form will be either mailed or emailed to theparticipant and tracked in the fulfillment system of RCH 112. Uponreceipt of such paperwork the request will be completed. Optionally, areal-time web service call may be placed to the record-keeper database184 to obtain real-time balance total and breakdown of the holdings inthe account, any loan balances, employment status, status date,investment allocations, and whether any distribution hold are in placeon the participant's account.

At 185, if the participant elects to opt-out of the auto portabilityprogram, a flag on participant's record is set in the database 114. Ifparticipant decides not to opt-out, at 188 it is determined whether theparticipant has elected to cash out of his account or to roll hisaccount into another retirement account. For either type ofdistribution, at 190 RCH system 112 downloads completed distributions192 to the record-keeper for funds to be distributed. At 194, a filecontaining all distributions for participants in a given plan isforwarded to the record-keeper at 196 which will then issue and mailthose distribution checks 198.

FIG. 9 illustrates the procedure of RCH 112 when participant takes noaction in response to the notification letter 128 from FIG. 7. At 132,after the time expires for participant to take action at 200, database114 is updated with such information for all participants who did notrespond. At 202, nonrespondent participant records are moved to an IRAdatabase 208. Additionally at 204, distribution records are created fornonresponding participants and placed in file at 206. At 220, completeddistributions are downloaded to the record-keeper for funds to bedistributed at 222 which are placed in a custodial bank lockbox at 224either by separate checks or wire transfer. If by wire transfer, adetailed breakdown file will also be uploaded to the RCH 112 before suchwire transfer can be completed. The IRA System 210 of RCH 112 receivesthe information from the IRA database 208. At 212, RCH 112 does a searchof internal RCH 112 records for other retirement account(s) owned byeach participant. Where a match is found for a participant, the currentaccount on which the search is based is rolled into such an RCH IRA alsoowned by the participant. Where no match is found at 214, RCH 112 opensa new IRA account for such participant. At 226, a batch file ofparticipants' data from the funded file (220-224) is sent to the IRS forverification under the IRS TIN Matching program. For each participantthat fails such verification, his or her data may be flagged forpossible Patriot Act processing. At 216, RCH 112 matches funding foreach IRA and activates each IRA. At 218, the funds for each participantare invested into SHIP products and a trade ticket is created and placedthrough the custodian bank.

At 219, RCH 112 sends a letter to each participant to notify them that(i) a SHIRA has been opened and that such an account has been enrolledin the automatic roll-in program whereby RCH 112 will periodically checkfor records of 401(k) and 403(b) providers to locate and match your IRAto an eligible account; (ii) if such a match is found, RCH 112 willclose your current SHIRA account and consolidate your savings to theeligible account for a one-time fee; (iii) the participant will receivenotification when such transaction is completed; and (iv) theparticipant may opt-out of such automatic roll-in program by contactingthe RCH 112.

FIG. 10 illustrates the periodic searching performed by RCH 112 withrespect to retirement accounts it has on file. At 300, RCH 112 selectsdata files for retirement accounts to be sent to record-keepers for thepurpose of locating and matching existing eligible retirement account(s)owned by the same owner/participant. Opt-out records are not included.Such data files are selected from the IRA repository database 208. Thedata in search file 302 is again scrubbed at 304-312 as discussed above.At 314-316, the scrubbed data file is transferred to one or morerecord-keepers that have contracted with RCH 112 for the purposes oflocating and matching retirement accounts within their respectiverecords, as at 320. At 322-326, each account is flagged as either beingmatched (324) or not matched (326) with the data file being updatedaccordingly at 328. At 330, as shown in FIG. 11, the updated data filefor participant retirement accounts 332 is received by RCH 112 at 334.At 336, if there is no match, an audit record is created on the same onparticipant's account at 338. If a match does exist, at 340 the addressfrom the record-keeper is compared to the address in the records of RCH112. If such addresses are not different, the record for the account isflagged in the IRA repository 208 to move the account to the CRM systemat 350. If the addresses are different, at 342 a participantnotification timer is set to 60 days and at 344 a notification 345 issent to the participant advising that (i) this account has been enrolledin the automatic roll-in program whereby RCH 112 will periodically checkrecords of 401(k) and 403(b) providers to locate a match of the owner'sIRA to an eligible account; (ii) if such match is found the RCH 112 willclose owner's IRA and consolidate owner's savings to the eligibleaccount for a one-time fee; (ii) the owner/participant will receivenotification when such transaction is completed; and (iv) if the ownerwants to opt-out of the automatic roll-in program, the participant needsto contact RCH 112 as at 346.

At 350, CRM application 350 of RCH 112 contacts the receivingrecord-keeper to get any required roll-in forms at 352. At 354, therecord-keeper provides any required roll-in forms and as shown at 353,if a wet signature is required on the roll-in form, CRM application 350sends forms 358 to the participant for such signatures as at 357. If theparticipant has questions, he or she may call the CRM application 350 asat 361. If a wet signature is not needed, at 355 a notification 356 issent to the participant indicating that a matching account has beenfound and/or of the pending or completed roll-in of the retirementaccount, such as a SHIRA, into the found eligible account. At 359, RCH112 will create a distribution record to liquidate the participants IRAupon receipt of any required forms from participant at 370. As shown inFIG. 12 at 372, the IRA distribution record will be stored in the RCHIRA database 208 while distribution 374 goes through a scrubbing orverification process at 376-386.

At 378, upon passing Patriot Act verification, the distribution file isliquidated at 379 with the funds being transferred to a custodial bankaccount 381. At 380, RCH 112 will send affirmation records with amountof funds to be transferred to the record-keeper and will transfer thosefunds with complete roll-in documentation as well.

As shown in FIG. 13, at 390 the affirmation file 392 along with thefunds 393 are sent to the record-keeper. At 394, the record-keeper usesthe affirmation file for the reconciliation of funds transferred,accepts the funds from RCH 112, sends a confirmation file of receipt ofthe funds back to RCH 112, adds the funds to the participants'respective matching accounts, whereby participants see the funds addedon their next account statement. At 395, the continuation file receiptsare transferred, typically by file transfer protocol, to RCH 112 at 396wherein RCH 112 updates IRA repository database 208, updates participantaudit trail record upon receipt of confirmation file, and sends out IRSforms 5498 and 1099 showing the rollover into the IRA and then theroll-over into the new plan account. If an owner/participant has anyquestions about the forms 397, they can call RCH 112 as at 398.

Data-Only Auto Portability

Another preferred computer implemented method of the present disclosure,carried out over one or more networks, for the proactive, withoutinitiation by an owner of a first retirement account, and automaticportability of the first retirement account is shown in FIG. 14 in blockdiagram form and designated generally by the reference numeral 400. Inthis preferred embodiment, designated as a “data only auto portability”system/method where a record-keeper has not predetermined that it will,using a “negative consent notification” automatically consolidateanother retirement account owned by the participant with the firstretirement account held by the record-keeper, but may decide to do soupon finding such other matching retirement account, subject to anyother instructions received by the participant/owner of the accounts. Inthis case, the other retirement account may also be maintained by therecord-keeper or another record-keeper. Additionally, the consolidationmay flow either way where the first retirement account is rolled intothe other retirement account or vice versa, depending upon the type ofretirement accounts involved.

At 401, a plan sponsor contracts with Retirement Clearing House (RCH)412 and notifies a record-keeper, which is a member of RCH 412 orotherwise has a contractual relationship with RCH 412, to send dataregarding individual retirement accounts.

At 402, the record-keeper's file is extracted and uploaded. Such filetypically contains company information for the record-keeper, planinformation for the retirement plan and participant information for theparticipants in the retirement plan. Company information 404, planinformation including particulars on auto portability and notificationtimers 406, and participant information 408 are stored in the RCHdatabase 414 which is accessed by the RCH main system 412.

At 416, RCH 412 performs a data scrub on the participant information byexamining these records for completeness and seeks to rehabilitate anyrecords not in compliance with applicable rules and regulations. Forinstance, at 418, RCH 412 may transmit data to the National Change OfAddress service to verify an owner's/participant's address.

If it is determined at 420 that an undeliverable address exists for agiven participant, further searching or verification services may beemployed such as Experian phone and address search at 422, metro netaddress verification at 424 or EDA phone number verification at 426.

For each verified address at 420, at 428, notification letters are sentto each plan participant by RCH system 412 which explain the role of RCH412 and setting forth that if the owner/participant does not opt-out ofthe automatic roll-in program within a certain time period (generally 60days), RCH 412 will begin to periodically check for records of 401(k)and 403(b) providers to locate and match your account information to aneligible retirement account; and that if such a match is found, RCH 412will close your current account and consolidate your savings to theeligible retirement account for a one-time fee and that the participantwill receive notification when such transaction is complete. The noticealso states that the account owner/participant may opt-out of suchautomatic roll-in program by contacting the RCH 412. Also included is anIRS 402(f) notice. At 434, all notifications returned as being addressedto an undeliverable address will be flagged in the database 414 ashaving a bad address. If no contact is received from participants havingunverified or undeliverable addresses, further lost and missingparticipant searches may be done.

As shown in FIG. 15, if participant contacts RCH 412 as at 430, the CRMapplication 436 linked to the RCH database 414 will verify participant'sdata such as name address, Social Security number, etc., and process anyopt-outs from the auto portability program as at 438.

If the participant or owner of the retirement account does opt-out ofthe auto portability program, a flag to indicate the same onparticipant's record in the database 414 is set. If the participant doesnot opt-out, RCH 412 goes no further at this point to process any cashout or rollover request the participant may have, but would notify therecord-keeper or plan administrator of any such instructions.

As shown in FIG. 16, at 432 where participant takes no action inresponse to the notification mailed at 428 and RCH 412 timer expires at450, database 414 is updated with such information and at 452 thenon-responder participant records are moved to data repository 454 to beused in a further locate and match process. The records of theparticipants who have opted-out are not moved to such data repositorydatabase 454.

FIG. 17 illustrates the periodic searching performed by RCH 412 withrespect to retirement accounts it has on file or received fromrecord-keepers. At 456-458, RCH 412 selects data files for retirementaccounts to be sent to record-keepers for the purpose of locating andmatching existing eligible retirement accounts owned by the sameparticipant(s). Opt-out records are not included. Such data files areselected from the IRA repository database 454. The data in search file460 is again scrubbed as at 462-470 as discussed above. At 472-476, thescrubbed data file is transferred to one or more record-keepers thathave contracted with or are members of RCH 412 for the purposes oflocating and matching retirement accounts within their respectiverecords, as at 478. At 480-482, each account is flagged as either beingmatched (482) or not matched (484) with the data file and its audittrail being updated at 486.

At 488 as shown in FIG. 18, each updated data file for each participantretirement account 490 is received by RCH 412 at 492. At 494, if thereis no match, an audit trail record is created or updated showing thesame on participant's account at 500. If a match does exist, at 496 therecord for the account is flagged in the IRA repository 414 to move theaccount to the CRM system at 502. At 498, RCH 412 preferably creates asafe harbor file for all matched records to create a conduit IRA foreffecting any roll-ins or account consolidations through RCH 412 toavoid cumbersome trustee to trustee transfers which are very difficultto complete due to the restrictive requirements therefor.

At 504, CRM application 502 of RCH 412 contacts the receivingrecord-keeper to request any required roll-in forms. At 506, therecord-keeper provides any required roll-informs and as shown at 508, ifa wet signature is required on the roll-in form, CRM application 502sends forms 512 to the owner/participant for such signatures as at 510.If the participant has questions, he or she may call the CRM application502 as at 520. If a wet signature is not needed, at 516 a notification518 is sent to the participant of the matching account found and/or ofthe pending or completed roll-in of the retirement account, such as aSHIRA, into the found eligible account.

As shown in FIG. 19, at 498 RCH 412 at 530 creates distribution recordsfor all found participants and such distribution records are stored indata repository 414 and also forwarded to the IRA repository database544. Such distribution records are placed in distribution file at 532and transferred at 534 to the record-keeper indicating how the funds areto be distributed to the owners/participants. At 536 the funds are sentto a custodial lockbox 538 either by separate checks or wire transfer.The latter of which requires a detailed breakdown file to be uploaded toRCH 412 prior to the wire transfer taking place. At 542, a batch file ofparticipant data of funded files is sent to the IRS for verificationunder the IRS TIN matching program. If a participant account fails it isfurther flagged for possible Patriot Act processing. The IRA System 546of RCH 412 receives the information from the IRA database 544. At 548,RCH 412 does a search of internal RCH 412 records for other retirementaccounts own by each owner/participant. Where a match is found for aparticipant, the funds from the account that was used in the search arerolled into such an RCH IRA also owned by the participant. Thosecombined funds can then be rolled into the account owner's activeaccount that was located in the search. Where no match is found at 550,RCH 412 opens a new conduit IRA account for such participant.

At 552, RCH 412 matches funding for each IRA and activates each IRA. At554, the funds are posted to each conduit IRA or existing IRA, as thecase may be. At 556, RCH 412 sends a letter 560 to each participant tonotify them that funds have been received into an RCH conduit IRA orexisting IRA on their behalf, as the case may be. The notificationfurther indicates that such RCH conduit IRA or existing IRA of theowner's is in the process of being rolled into the owner's currentlyactive retirement account with owner's current employer's plan and thatRCH will notify the owner when such transaction is completed. If theowner has questions, he or she may call the RCH 412 as at 558.

As illustrated in FIG. 20, at 522 RCH 412 will create a distributionrecord to liquidate conduit IRAs for each participant upon receipt ofany required forms from participant at 570 and the audit trail for eachaccount data file will be updated to show the same. At 572, the IRAdistribution records will be stored in the RCH IRA database 544 whiledistribution file 574 goes through a scrubbing or verification processat 576-586. At 578, upon passing Patriot Act verification, thedistribution file is liquidated at 588 with the funds being transferredto a custodial bank account 589. At 590 RCH 412 will send affirmationrecords with amount of funds to be transferred to the record-keeper andwill transfer those funds with complete roll-in documentation.

As shown in FIG. 21, at 592 the affirmation file 594-596 along with thefunds 598 are sent to the record-keeper. At 600, the record-keeper usesthe affirmation file for reconciliation of funds transferred, acceptsthe funds from RCH 412, sends a confirmation file for receipt of thefunds back to RCH 412, and adds the funds to the participant's matchingaccount, whereby participant sees the funds added on their next accountstatement. At 602, the confirmation file receipts are transferred,typically by file transfer protocol, to RCH 412 at 604 wherein RCH 412updates IRA repository database 544, adds participant audit trail recordupon receipt of confirmation file, and sends out IRS forms 5498 and 1099to participant showing the rollover into RCH IRA and then the roll-overinto the new plan. If a participant has any questions about the forms606, they can call RCH 412 as at 608.

Particular implementations of the subject matter have been described.Other implementations are within the scope of the following claims. Forexample, the actions recited in the claims can be performed in adifferent order and still achieve desirable results. As one example, theprocesses depicted in the accompanying figures do not necessarilyrequire the particular order shown, or sequential order, to achievedesirable results. In certain implementations, multitasking and parallelprocessing may be advantageous.

1. A method performed by one or more processing devices, via one or morenetworks, for the proactive, without initiation by an owner of a firstretirement account, and automatic portability of the first retirementaccount, comprising: automatically searching databases or sending searchrequests to one or more record-keepers for a second retirement accountowned by the owner; and sending a negative consent notification having adate to the owner of the first retirement account; wherein the negativeconsent notification advises the owner that unless the owner providesother instructions within a time period from the date, the firstretirement account shall be rolled over, in-whole or in-part, into thesecond retirement account or vice versa.
 2. The method of claim 1,further comprising: receiving an electronic data record from a firstrecord-keeper of the one or more record-keepers for the first retirementaccount owned by the owner.
 3. The method of claim 2, furthercomprising: automatically maintaining an audit trail record in orassociated with said electronic data record for the first retirementaccount; wherein said audit trail record contains historical informationfor each action taken with respect to the first retirement accountand/or its associated electronic data record.
 4. The method of claim 3,wherein the audit trail record contains historical informationmemorializing the date, time and/or other details about: the receivingthe electronic data record from the first record-keeper for the firstretirement account owned by the owner; the automatic searching databasesor sending search requests to the one or more record-keepers for thesecond retirement account owned by the owner; the sending the datednegative consent notification to the owner of the first retirementaccount; wherein the negative consent notification advises the ownerthat unless the owner provides other instructions within a time period,the first retirement account shall be rolled over, in-whole or in-part,into the second retirement account or vice versa.
 5. The method of claim3, wherein the historical information of the audit trail record for thefirst retirement account is used as the sole or partial basis fordetermining a future action to be taken with respect to the firstretirement account.
 6. The method of claim 4, wherein the historicalinformation of the audit trail record for the first retirement accountis used as the sole or partial basis for determining a future action tobe taken with respect to the first retirement account.
 7. The method ofclaim 2, further comprising: setting a timer to expire at the end of thetime period from the date.
 8. The method of claim 7, further comprising:sending to a record-keeper of the second account which may be the sameas the first record-keeper, data and funds of the first retirementaccount to be rolled over into the second account upon not receiving anyother instructions from the owner within the time period.
 9. The methodof claim 7, further comprising: receiving an instruction from the ownerto opt-out of any rollovers between the first and second retirementaccounts or an instruction to maintain the first retirement account withthe first record-keeper.
 10. The method of claim 9, further comprising:flagging the first retirement account in a database to indicate receiptof the owner's instruction to opt-out of any rollovers between the firstand second retirement accounts or to maintain the first retirementaccount with the first record-keeper.
 11. The method of claim 7, furthercomprising: receiving an instruction from the owner to issue a cashdistribution from the first retirement account.
 12. The method of claim1, wherein the first retirement account is Safe Harbor IRA (SHIRA)eligible and the second retirement account is not SHIRA-eligible. 13.The method of claim 1, wherein the first retirement account is notSHIRA-eligible and the second retirement account is not SHIRA-eligible.14. The method of claim 8, wherein the first retirement account isSHIRA-eligible and the second retirement account is not SHIRA-eligible.15. The method of claim 8, wherein the first retirement account is notSHIRA-eligible and the second retirement account is not SHIRA-eligible.16. The method of claim 1, wherein the negative consent notification issent to the owner after finding the second retirement account.
 17. Themethod of claim 1, wherein the negative consent notification is sent tothe owner before searching for the second retirement account.
 18. Themethod of claim 2, further comprising: creating a SHIRA owned by theowner upon not finding a second retirement account owned by the owner orupon not receiving any instructions from the owner; rolling over of thefirst retirement account into the SHIRA owned by the owner; and sendinga second notification having a date to the owner; wherein the secondnotification advises the owner that unless the owner provides otherinstructions within a time period from the date, the owner's SHIRA shallbe rolled over into the second retirement account once found.
 19. Themethod of claim 18, further comprising: repeating periodically theautomatically searching databases or sending search requests to the oneor more record-keepers including the first record-keeper for the secondretirement account.
 20. The method of claim 19, further comprising:sending to the record-keeper of the second account, data and funds ofthe owner's SHIRA-eligible account to be rolled over into the secondaccount upon not receiving any other instructions from the owner withinthe time period and upon finding the second account.
 21. A methodperformed by one or more processing devices, via one or more networks,for the proactive, without initiation by each owner of one of aplurality of first retirement accounts, and automatic portability of thefirst retirement accounts, comprising: automatically searching databasesor sending search requests to one or more record-keepers to determinewhether each owner of one of the plurality of first retirement accountsalso owns a second retirement account; amending an electronic datarecord associated with a respective one of the plurality of firstretirement accounts to indicate either that a respective secondretirement account was or was not found; and sending a negative consentnotification having a date to each owner for which a respective secondretirement account has been found; wherein the negative consentnotification advises the owner that unless the owner provides otherinstructions within a time period from the date, the owner's respectivefirst retirement account shall be rolled over, in-whole or in-part, intothe owner's respective second retirement account or vice versa.
 22. Themethod of claim 21, wherein each of the electronic data records wasreceived from a first record-keeper of the one or more record-keepers.23. The method of claim 22, wherein the other instructions comprise: (i)having a cash distribution issued from the owner's first and/or secondretirement account; (ii) have the owner's first retirement accountrolled over, in-whole or in-part, into said owner's second retirementaccount or vice versa; or (iii) have the owner's first and/or secondretirement accounts maintained as is without effecting any cashdistribution, rollover or other modification.
 24. The method of claim23, further comprising: receiving instructions from one or more of theowners to effect one or more of the following actions: (i) a cashdistribution issued from the owner's first and/or second retirementaccount; (ii) a rollover, in-whole or in-part, of the owner's firstretirement account into said owner's second retirement account or viceversa; and/or (iii) maintaining the owner's first and/or secondretirement account as is without effecting a cash distribution, rolloveror other modification.
 25. The method of claim 24, further comprising:sending to the first record-keeper the instructions received from theone or more owners.
 26. The method of claim 22, wherein each of theplurality of electronic data records received relates to aSHIRA-eligible account.
 27. The method of claim 22, wherein each of theplurality of electronic data records received relates to anon-SHIRA-eligible account.
 28. The method of claim 23, wherein each ofthe respective first retirement accounts is a SHIRA-eligible account andeach of the respective second retirement accounts is anon-SHIRA-eligible account.
 29. The method of claim 23, wherein each ofthe respective first retirement accounts is a non-SHWA-eligible accountand each of the respective second retirement accounts is anon-SHIRA-eligible account.
 30. The method of claim 24, wherein each ofthe respective first retirement accounts is a SHIRA eligible account andeach of the respective second retirement accounts is anon-SHIRA-eligible account.
 31. The method of claim 24, wherein each ofthe respective first retirement accounts is a non-SHIRA-eligible accountand each of the respective second retirement accounts is anon-SHIRA-eligible account.
 32. The method of claim 25, wherein each ofthe respective first retirement accounts is a SHIRA eligible account andeach of the respective second retirement accounts is anon-SHIRA-eligible account.
 33. The method of claim 25, wherein each ofthe respective first retirement accounts is a non-SHIRA-eligible accountand each of the respective second retirement accounts is anon-SHIRA-eligible account.
 34. The method of claim 28, furthercomprising: setting a timer to expire at the end of the time period fromthe date.
 35. The method of claim 34, further comprising: sending to thefirst record-keeper, an updated file identifying each owner who has notprovided instructions as of the end of the time period extending fromthe date and account information for each such owner's respective secondretirement account.
 36. The method of claim 29, further comprising:setting a timer to expire at the end of the time period from the date.37. The method of claim 36, further comprising: sending to the firstrecord-keeper, an updated file identifying each owner who has notprovided instructions as of the end of the time period extending fromthe date and account information for each such owner's respective secondretirement.
 38. A system for the proactive, without initiation by anowner of a first retirement account, and automatic portability of thefirst retirement account, comprising: one or more processing devices;and one or more machine-readable media configured to store instructionsthat are executable by the one or more processing devices to performoperations comprising: automatically searching databases or sendingsearch requests to one or more record-keepers for a second retirementaccount owned by the owner; amending an electronic data recordassociated with the first retirement account to indicate either that thesecond retirement account was or was not found; sending a negativeconsent notification having a date to the owner; wherein the negativeconsent notification advises the owner that unless the owner providesother instructions within a time period from the date, the firstretirement account shall be rolled over, in-whole or in-part, into thesecond retirement account or vice versa; automatically maintaining anaudit trail record in or associated with said electronic data record forthe first retirement account; wherein said audit trail record containshistorical information for each action taken with respect to the firstretirement account and/or its associated electronic data record; andusing the historical information of the audit trail record for the firstretirement account as the sole or partial basis for determining a futureaction to be taken with respect to the first retirement account.